Activities:

• Kickoff Meeting: Introduce the goals for the year, review the global robotics contest, and align on objectives.


• Team Formation: Members form teams for their projects (capstone projects), based on their interests and expertise.


• Project Planning: Clubs discuss and plan the direction for their capstone projects.

Committee Tasks:

• Establish project timelines and set project milestones.


• Define necessary training schedules and resources for members to complete their projects.

Role by position

• Chairperson: Lead the kickoff meeting and align all teams on the year\\\'s objectives.


• Vice-Chairperson: Assist in structuring project teams and ensuring balanced distribution of skills.


• Secretary: Document meeting discussions, project timelines, and milestones.


• Treasurer: Outline budget allocations for training, tools, and project resources.


• Technical Leads: Define technical goals and oversee the selection of appropriate tools for projects.


• Education Coordinator: Develop a training roadmap to prepare members for their projects.


• Events & Outreach Coordinator: Plan promotional materials for the new year’s launch.


• Membership & Welfare Officer: Ensure new members are well integrated and support team formation.


• Global Liaison Officer: Connect with AiTWobo clubs worldwide to align on competition standards.

Activities:

• Training: Focus on foundational skills such as electronics, basic programming, and mechanical design, which will aid in the capstone projects.


• Team Work: Teams begin early-stage project design and development.

Committee Tasks:

• Facilitate specialized workshops in electronics, CAD, or robotics design.


• Review the initial progress of teams and provide mentorship.

Role by position

• Chairperson: Monitor training effectiveness and address any gaps.


• Vice-Chairperson: Oversee mentorship assignments within teams.


• Secretary: Maintain records of training attendance and progress.


• Treasurer: Track expenses related to training sessions.


• Technical Leads: Conduct specialized workshops in electronics, CAD, and mechanical design.


• Education Coordinator: Ensure training materials are comprehensive and accessible.


• Events & Outreach Coordinator: Promote training workshops and showcase progress.


• Membership & Welfare Officer: Gather feedback from members on training effectiveness.


• Global Liaison Officer: Facilitate virtual knowledge-sharing sessions with other AiTWobo clubs.

Activities:

• Prototype Building: Teams begin building prototypes for their capstone projects.


• Mid-Term Review: Teams present their work-in-progress projects for feedback from the committee.

Committee Tasks:

• Monitor progress and ensure that teams are adhering to the project timelines.


• Collect feedback from the mid-term review session and offer guidance for improvements.

Role by position

• Chairperson: Lead the mid-term project review and provide strategic feedback.


• Vice-Chairperson: Work closely with teams struggling with their prototypes.


• Secretary: Document feedback and necessary improvements.


• Treasurer: Evaluate funding needs based on project progress.


• Technical Leads: Provide one-on-one mentorship to teams in prototype development.


• Education Coordinator: Organize review sessions for teams to refine their technical knowledge.


• Events & Outreach Coordinator: Promote the mid-term review session internally and externally.


• Membership & Welfare Officer: Address team morale and conflict resolution.


• Global Liaison Officer: Share mid-term project updates with other clubs.

Activities:

• Advanced Design and Integration: Teams work on integrating components and refining their projects.


• Testing: Teams conduct tests to identify any issues and fix them.

Committee Tasks:

• Organize troubleshooting sessions for teams facing challenges.


• Ensure that teams complete their initial project testing and debugging.

Role by position

• Chairperson: Oversee debugging and troubleshooting efforts.


• Vice-Chairperson: Ensure all teams meet testing deadlines.


• Secretary: Keep records of test results and improvements.


• Treasurer: Assess financial needs for additional project components.


• Technical Leads: Run debugging workshops and troubleshooting support.


• Education Coordinator: Introduce advanced testing methodologies.


• Events & Outreach Coordinator: Document project testing progress for media updates.


• Membership & Welfare Officer: Check on teams experiencing challenges.


• Global Liaison Officer: Gather insights from other clubs on debugging strategies.

Activities:

• Final Refinement: Teams finalize the mechanical, software, and control systems of their robots.


• Competition Preparations: Teams prepare their final project presentations, including visual demos, technical explanations, and final reports.

Committee Tasks:

• Help teams prepare their final presentations and presentation materials.


• Organize a dry-run for the competition, allowing teams to practice their presentations.

Role by position

• Chairperson: Oversee the completion of final prototypes.


• Vice-Chairperson: Ensure all teams prepare proper documentation for the competition.


• Secretary: Compile final reports for each team.


• Treasurer: Track last-minute expenses for competition preparation.


• Technical Leads: Support teams in refining project functionality.


• Education Coordinator: Organize presentation skills workshops.


• Events & Outreach Coordinator: Coordinate promotional content about the projects.


• Membership & Welfare Officer: Provide mental support for teams under stress.


• Global Liaison Officer: Ensure compliance with global competition rules.

Activities:

• Final Testing: Teams conduct final testing to ensure their projects are competition-ready.


• Practice Presentations: Teams present their projects internally to get feedback and make adjustments.

Committee Tasks:

• Organize a final review session where teams present their projects to the committee for critique.


• Make final adjustments to the competition format or criteria if needed.

Role by position

• Chairperson: Lead final project review sessions.


• Vice-Chairperson: Provide feedback on practice presentations.


• Secretary: Document final changes and improvements.


• Treasurer: Ensure teams have access to final resources needed.


• Technical Leads: Review projects’ structural and functional integrity.


• Education Coordinator: Refine training materials for last-minute enhancements.


• Events & Outreach Coordinator: Organize a public preview of projects.


• Membership & Welfare Officer: Ensure fair team participation and support members struggling with workload.


• Global Liaison Officer: Coordinate practice sessions with international teams.

Activities:

• Team Evaluations: The committee evaluates teams based on their projects’ development, technical achievement, and presentation.


• Finalize Teams for Competition: Teams complete their registration for the global robotics contest.

Committee Tasks:

• Provide feedback and evaluations on each team’s performance.


• Coordinate with other AiTWobo clubs around the world for the global competition.

Role by position

• Chairperson: Organize final evaluations and approve teams for competition.


• Vice-Chairperson: Help teams refine their final technical presentations.


• Secretary: Submit competition registration documents.


• Treasurer: Ensure registration fees and other expenses are covered.


• Technical Leads: Provide expert reviews of projects before submission.


• Education Coordinator: Conduct final training sessions for teams needing improvement.


• Events & Outreach Coordinator: Promote AiTWobo teams’ participation.


• Membership & Welfare Officer: Ensure all teams are competition-ready.


• Global Liaison Officer: Coordinate with global partners for participation logistics.

Activities:

• Collaborative Workshops: Members of different AiTWobo clubs can interact and share insights about their projects.


• Team Preparation: Final checks and preparations for the competition.

Committee Tasks:

• Organize final team preparation activities.


• Set up communication channels for international teams to share project updates.

Role by position

• Chairperson: Ensure all teams are fully prepared for competition day.


• Vice-Chairperson: Assist teams with last-minute project improvements.


• Secretary: Manage final team schedules.


• Treasurer: Allocate funds for any final competition needs.


• Technical Leads: Conduct intensive project review sessions.


• Education Coordinator: Organize final training refreshers.


• Events & Outreach Coordinator: Set up public outreach events to showcase teams.


• Membership & Welfare Officer: Support team motivation before the competition.


• Global Liaison Officer: Connect with international clubs for networking.

Activities:

• Capstone Project Presentations: Teams from all AiTWobo clubs present their projects to the international judging panel.


• Evaluation Phase: The contest is open for evaluations, where projects are assessed based on creativity, execution, and impact.

Committee Tasks:

• Coordinate and manage the contest between different clubs.


• Ensure smooth organization for virtual or in-person presentation sessions.

Role by position

• Chairperson: Oversee AiTWobo\\\'s participation.


• Vice-Chairperson: Ensure smooth presentation sessions.


• Secretary: Keep detailed records of competition progress.


• Treasurer: Manage financial logistics for participation.


• Technical Leads: Support teams in the technical aspects of their presentations.


• Education Coordinator: Guide members on public speaking and technical explanations.


• Events & Outreach Coordinator: Promote AiTWobo’s global presence.


• Membership & Welfare Officer: Provide emotional support to competitors.


• Global Liaison Officer: Ensure coordination with international judges.

Activities:

• Competition Final Presentations: The last round of the competition occurs, with teams presenting their finalized projects and demonstrating them.


• Anniversary & Contest Conclusion: The contest culminates in a celebration coinciding with AiTWobo’s Anniversary on August 10th.

Committee Tasks:

• Ensure that all aspects of the competition, including judging and results, are handled fairly.


• Begin organizing the transition for the new committee.

Role by position

• Chairperson: Ensure a fair and smooth competition finale.


• Vice-Chairperson: Oversee the transition of leadership roles.


• Secretary: Document election results and final competition standings.


• Treasurer: Close financial reports for the year.


• Technical Leads: Assist in final evaluations.


• Education Coordinator: Summarize key learnings from the competition.


• Events & Outreach Coordinator: Organize the AiTWobo Anniversary event.


• Membership & Welfare Officer: Support new committee members during the transition.


• Global Liaison Officer: Ensure continuity with global teams.

Activities:

• Committee Transition: The new committee steps in, taking over the responsibilities of organizing the next year’s activities and projects.


• Planning for the Upcoming Year: The new committee outlines the goals for the next year and starts defining the new AiTWobo calendar.

Committee Tasks:

• Finalize and approve the next year’s training, projects, and events.


• Plan the new global competition and prepare for the upcoming capstone projects.

Role by position

• Chairperson: Lead strategic planning for the new year.


• Vice-Chairperson: Assist in transitioning new committee members.


• Secretary: Update official documents and schedules.


• Treasurer: Prepare new budget proposals.


• Technical Leads: Plan next year’s training agenda.


• Education Coordinator: Develop updated learning resources.


• Events & Outreach Coordinator: Announce new leadership and future plans.


• Membership & Welfare Officer: Welcome new committee members.


• Global Liaison Officer: Set up new global initiatives.

Activities:

Anniversary Celebration (August 10th):

• Commemorate the founding of AiTWobo, reflecting on the achievements over the past year.


• A special event to recognize the efforts of all teams and participants in the global robotics competition.


• Guest speakers, special recognition awards, and networking opportunities for members and partners.


• AiTWobo’s official anniversary ceremony with team and member recognitions.

Global Robotics Competition Conclusion:

• The final round of the global robotics contest takes place during this month.


• Projects from all AiTWobo clubs worldwide are presented, showcasing creativity, innovation, and the culmination of months of work.


• Announcement of competition winners, prizes, and acknowledgment of outstanding projects.


• Closing ceremony for the global competition, where teams share their experiences and lessons learned.

Committee Tasks:

Organize Anniversary & Celebration Activities:

• Coordinate event logistics, including guest speakers, presentations, and award ceremonies.


• Set up a virtual or in-person platform to ensure international participation.


• Ensure the smooth execution of the anniversary event, creating a memorable experience for all attendees.

Global Robotics Competition Closing:

• Manage the final evaluation and judging process of the competition.


• Ensure that results are communicated fairly and transparently to all participating teams.


• Support the teams in preparing for their final presentations during the competition.

Prepare for Transition to the New Year:

• Start the transition process for the new committee members, preparing them for leadership and planning for the next year’s activities.


• Collect feedback from teams and participants about the competition and the year’s activities to improve future events.